HEAD High Energy Astrophysics Division

Current HEAD Bylaws, Article V, Paragraph 5:

The Secretary-Treasurer shall send out necessary notices and announcements to the members of the Committee and to members of the Division. Announcements of meetings of the Division shall be prepared by the Secretary-Treasurer and transmitted to the appropriate officer of the Society for publication and distribution to all Society members at least nine weeks before the date of each meeting. The Secretary-Treasurer shall assist the Program Committee with arrangements for the meeting and for publication (if any) of the proceedings. The Secretary-Treasurer shall also prepare minutes of each meeting of the Committee, and of the Business Sessions of the Division, and submit these minutes to each member of the Committee and to the Secretary of the Society within three weeks after each meeting. The Society shall collect the enrollment fees and divisional dues set by the Committee and approved by a majority of the Division members present at a business session, handle the funds and make disbursements in accordance with a budget approved by the Committee with due regard to Article VII, Para. 4 of the By-laws of the Society. The Secretary-Treasurer shall submit to the Committee an annual financial report which, after approval by auditors appointed by the Chair from the members of the Division, shall be submitted to the Council.

Proposed New HEAD Bylaws, Article V, Paragraph 5 and 6 (to replace old paragraph 5):

5. The Secretary shall send out necessary notices and announcements to the members of the Committee and to members of the Division, and shall work directly with the Society's executive office and the Society's Secretary. Announcements of meetings of the Division shall be prepared by the Secretary and transmitted to the appropriate officer of the Society for publication and distribution to all Society members at least nine weeks before the date of each meeting. The Secretary shall assist the Committee with arrangements for the meeting and for publication (if any) of the proceedings. The Secretary shall also coordinate elections as
described in Article VI below. The Secretary shall also prepare minutes of each meeting of the Committee, and of the Business Sessions of the Division, and submit these minutes to each member of the Committee and to the Secretary of the Society within three weeks after each meeting.

6. The Treasurer shall handle funds and make disbursements in accordance with a budget approved by the Committee with due regard to Article VII, Para. 4 of the By-laws of the Society. The Treasurer shall work directly with the Treasurer of the Society and the financial department of the Society's executive office. The Treasurer shall submit to the Committee an annual financial report which, after approval by the Committee, shall be submitted to the Council. The Treasurer shall assist the Committee with arrangements for meetings of the division, particularly with any financial arrangements such as sponsorship of the meeting and contractual arrangements for future meeting sites (to be coordinated with the Society who acts on behalf of the Committee in contractual matters). The Society shall collect the enrollment fees and divisional dues set by the Committee and approved by a majority of the Division members present at a business session.

 




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