ABSTRACTS.AAS.ORG
The deadline for abstract submission has passed.
Who May Submit Abstracts
The AAS Council specifies the following regulations for submission and presentation of papers at an AAS meeting:
Members
• Any member of the AAS may submit a paper. You can verify your status and obtain your membership number in the Online Directory, members.aas.org.
• Former members must reinstate their membership.
• The presenter must be listed as the first author on the paper.
• The presenting/first author must register for the meeting.
Nonmembers
• Nonmembers may present one paper at one AAS meeting if
• the abstract is countersigned by a Full Member; and
• the nonmember registration fee is paid.
• If an Undergraduate Guest gives a paper, he/she does so as a nonmember and is subject to the usual rules governing presentation of papers by nonmembers.
• Subsequent papers will be accepted only if the nonmember successfully applies for membership in the Society.
One Paper Per Meeting
• You may only present one paper at a meeting, with the exceptions listed below. You may co-author several papers but may be the first author and presenter for only one paper.
• Exceptions, those giving the following papers may contribute an additional paper: Prize Lectures, Invited Talks, Division Invited Talks, Special Session Invited Talks, Topical Session Invited Talks, contributed education papers, contributed historical papers, and papers for working group meetings.
Preparing and Submitting Abstracts
Before you begin:
• note your AAS Membership number. Members can obtain their number from members.aas.org. Nonmembers must get their sponsor's number directly from their sponsor.
• count the number of authors and teams you want to include on your abstract. Remember using author middle initials avoids confusion in indexing.
• type the text of your abstract as ASCII text or as a TeX file, for pasting into the form. We encourage you to include a sentence acknowledging your funding agency.
Submission:
• The submission form contains two Buttons. The first "Proofread Your Abstract" Button gives you a chance to check your abstract for errors. The second "Commit" Button sends your abstract to the AAS.
• We no longer offer paper or latex template abstract forms. If you are unable to submit your abstract on the web contact abs-help@aas.org or 202-328-2010, ext. 104 for assistance.
Proceed to Form: Form link removed. Deadline has passed.
Acknowledgments:
• Abstracts are acknowledged immediately. The acknowledgment appears on your browser. It includes a running identification number and a copy of your abstract. Make a note of your running id number. The running id number proves that your abstract is in our database.
Help Desk: abs-help@aas.org, 202-328-2010 ext. 104
Ensuring Your Paper is Sorted into the Correct Session
The abstract form asks for information designed to build the meeting program. Please be sure to complete or check the appropriate spaces.
Special Instructions
The special instructions box on the abstract form should include any special scheduling requests (If you request to be adjacent to a colleague's paper, make sure that the same category number appears on both abstracts.) or for audio-visual equipment.
Special Sessions
Papers for special sessions are usually solicited ahead of time by the session organizer, so you would know which session to choose on the abstract form. If a Special Session is accepting contributed papers, this will be noted in the online Session description.
Category
Categories are used as a guide for the Program Committee to build coherent sessions. The final session assignments and session titles are at the discretion of the Program Committee. If you request to be adjacent to a colleague's paper, make sure that the same category number appears on both abstracts.
1. The Sun
2. The Solar System
3. Substellar companions, Brown Dwarfs & Extrasolar Planet
4. Stellar Evolution, Stellar Populations
5. Stellar Atmospheres, Evolved Stars and Winds
6. Circumstellar Disks
7. Binary Stars, Variable Stars
8. White Dwarfs, Neutron Stars, & Pulsars
9. Black Holes
10. Cataclysmic Variables, Novae, Supernovae, Wolf-Rayet Phenomena
11. Planetary Nebulae, Supernova Remnants
12. The Interstellar Medium - Galactic & Extra-galactic, Molecular Clouds, HII Regions
13. Star Formation, Very Young Stars, T-Tauri Stars, H-H Objects
14. Associations, Star Clusters - Galactic & Extra-galactic
15. The Milky Way, The Galactic Center
16. Elliptical Galaxies, Spiral Galaxies
17. Dwarf, Irregular, Starburst Galaxies
18. AGNs, QSOs, Active Galaxies
19. Evolution of Galaxies, Galaxy Surveys
20. Clusters of Galaxies, Large Scale Structure
21. Intergalactic Medium, QSO Absorption Line Systems
22. Cosmology, Early Universe, Cosmic Distance Scale
23. Source Surveys, Catalogs, Database Techniques
24. Relativistic Astrophysics, Gravitational Lenses & Waves, Dark Matter & Energy
25. Gamma Ray Bursts
26. Instrumentation: Space Missions
27. Instrumentation: Ground Based or Airborne
28. Computation, Data Handling, Image Analysis
29. History of Astronomy
30. Astronomy Education, Public Outreach, Professional Development
31. Astronomy Education Research
32. Astrobiology, Laboratory Astrophysics
33. Submitting to Special/Topical Session
34. Other
Presentation of Papers
Audiovisual equipment MUST be ordered by 20 December 2005. Note your order in the Special Instructions box on the abstract form or order directly with Kelli Gilmore, gilmore@aas.org. After 20 December 2005, you should request equipment onsite, at least 24-hours before your presentation, but availability is not guaranteed.
Overhead Projectors: are automatically provided in every oral session room.
VCRs/Monitors: must be ordered and cost $85. Payment may be made with registration and must be paid for by the start of the meeting.
35mm Projectors: are free, but must be ordered.
LCD Projectors and Computers: will be provided in every oral session room, free of charge. YOU MAY NOT USE YOUR OWN. You do not need to place an order to use the LCD Projector, but the following requirements must be strictly adhered to:
PRESENTATION: PowerPoint or Adobe Acrobat are the required formats. Your
PowerPoint presentation must be compatible with Office XP (2002) for the
PC. The computers in the sessions rooms will be Windows XP Pro with Office
XP.
MOVIES: Movie files are automatically linked to your presentation, rather
than embedded inside it like pictures or drawings. When your presentation
has linked files, you must copy the linked files as well as the presentation.
QuickTime Movie Files (.mov) do not work as linked movies in the PC version
or PowerPoint. Please convert them to MPEG (.mpg, .mpeg) or AVI (.avi)
format if you wish to include them in you PowerPoint file. Otherwise, they
will work if played separately using QuickTime Player.
IN THE SESSION: You will control your presentation on the computer provided
in the session room. There will be a monitor, keyboard and mouse for you
to use. Please do not load your presentation on the computer in the session
room yourself as it may be deleted remotely.
LABEL: The disk must be labeled with the name of the room, time of presentation,
and your session number, including speaker number (i.e. 35.02) Please check
the Program for accuracy.
DROP OFF: at least one day in advance of your talk, your presentation on
a CD-ROM or USB Flash Disk, PC formatted, to the speaker ready room. You
may also send a CD-ROM (PC formatted) to Kelli Gilmore in the AAS Office
a week prior to the meeting. Copies received later will NOT be accepted.
SPEAKER READY ROOM:The computers in the speaker ready room and in each
of the oral sessions are EXACTLY alike. If your presentation looks good
in the speaker ready room, then it will look good in the session. Someone
will be in the Speaker Ready Room all day to help you. Do not hesitate
to drop by and ask questions.
QUESTIONS: Prior to the meeting contact Nick Moore with Visual Aesthetics, 704-644-2763.
Poster Presentations
Posters allow far more time and flexibility. Poster is the default presentation type. Posters are ideal for using charts, graphs or detailed visual aids. The poster area serves as the meeting's social center, including coffee breaks and cocktail hours.
• Your presentation should fit within an approximate 4' x 4'square area. Poster boards are slightly different at each meeting and sometimes fall a few inches short of this measurement. Please bring your own thumbtacks.
• We will arrange poster sessions by topic.
• Poster sessions are scheduled for a full day. Approximately two hours each day will be set aside for the poster presentations when no other sessions are scheduled. The authors need not be present the entire time but should post the hours when they will be present at their poster.
• Posters may be set up after 7:30am and must be removed by the end of the evening cocktail hour. Posters left up after 7:00pm will be discarded.
• Requests for extra space to accommodate models or equipment should be made in the "Special Instructions" box on the abstract form and are subject to approval.
• When planning your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of 3 to 4 feet, ~ 20 point font. Keep the poster simple and easy to read. For further recommendations read, How Do You Prepare A Research Poster? on the-aps.org website.
• Consider posting a photo or yourself with your presentation.
Oral Papers
To give an oral presentation, select "oral" as presentation type on the abstract form; otherwise, poster is assumed. To avoid too many oral sessions running simultaneously, the number of oral presentation time slots is limited. We may switch some to posters. All authors whose papers are changed from oral to poster will be notified.
• Five minutes are allowed for the normal oral presentation and three minutes for open discussion.
• Requests for audiovisual equipment should be noted under "Special Instructions" on the abstract form.
• When preparing your presentation, we suggest a maximum of three slides or transparencies for a five-minute talk. Slides should be uncluttered and easy to read.
• Practice a few times so the presentation fits comfortably into the five-minute slot.
Dissertation Abstracts
If you would like to present a 15 minute dissertation abstract, select "dissertation" as presentation type on the abstract form. We urge authors to submit dissertation abstracts a week before the deadline.
• Dissertation Abstracts are oral presentations of 15 minutes plus a few minutes for discussion. They should be based upon the author's dissertation material, and will be presented within regular oral sessions of appropriate topics.
• Only students or graduates within one year of receiving the PhD are eligible. The author's advisor must attest to this fact in writing (fax 202-234-2560, abs-advisor@aas.org). If the advisor letter is not received, it will automatically be treated as a regular abstract.
• Students or graduates wishing to submit Dissertation Abstracts must be accepted for membership in the AAS by the abstract deadline. (The nomination form can be downloaded from the Membership section of the website or obtained from the AAS Executive Office.)
• These papers are subject to the same rules of preparation and submission as regular oral and poster papers, but they will be specially marked in the Final Program.
• Dissertation papers arriving after the abstract deadline will be treated as regular late papers.
• A person may present a Dissertation Abstract only once.
• No AAS funds are available for travel to the meeting for these presentations.
Invited Presentations
Invited presentations are the highlight of every meeting. To ensure publication of every invited talk, abstracts of all invited presentations are due one week prior to the abstract deadline.
• Guidelines for invited talks are sent to the individual speakers.
• AAS Invited Speakers, those invited by the Society Vice Presidents will receive guidelines from the AAS Office.
• Special, Topical, Division, Committee or Working Group Session Invited Speakers will receive guidelines from the Session Organizer.
• Invited Speakers may present a second contributed paper.
• Requests for audiovisual equipment should be noted under "Special Instructions" on the abstract form.
Proxy
• Papers by North American residents may not be presented by proxy. If an author is unable to attend, his or her paper will be presented by title only. The abstract will still be printed in the BAAS. Notify abs-help@aas.org if an author cannot attend.
• In the case of severe physical misfortune, a joint paper may be presented by a co-author, even if the co-author is presenting another paper. The original author must notify the Executive Office, making an explicit statement of the cause.
• If a member residing outside of North America discovers at a late date that they cannot attend the meeting, they may arrange to have the paper presented by another member. The Executive Office must be notified ahead of time.
Deadlines, Late Papers, Corrections
We will strictly adhere to the following deadlines.
• The deadline for receipt of abstracts is 9:00pm EDT, Wednesday 19 October 2005.
• Abstracts received after 9:00pm (ET) will be considered late papers. We can make no exceptions.
• The Council mandates that abstracts received after the deadline will not be published in the Meeting Program but, if accepted, will be assigned to an extra poster session for late papers, scheduled on the last day of the meeting.
• Abstracts of late papers will be accepted by the Executive Office until 7 December 2005.
• No late papers are accepted at the meeting. A Late Paper Schedule will be included in the Program Update distributed at the meeting. Late papers are scheduled as poster presentations on the last day of the Meeting and published in a subsequent issue of the BAAS.
Corrections
Error in abstract: To correct an abstract or author list, send a message detailing the correction to abs-help@aas.org. Prior to publication every effort will be made to correct the mistake. Corrections are no longer made once the abstracts have been sent to AIP for the BAAS and to the Astrophysics Data System.
Error in scheduling: If, after the Final Program has been released, you have a problem with the scheduling of your abstract, contact Kelli Gilmore (gilmore@aas.org). Include the Session number where you are currently scheduled and the Session(s) number where you would like to be scheduled. No changes will be made to the Meeting Schedule after 7 December 2005.
Publication of Papers
The meeting and abstract schedule are published in various formats.
• Paper Final Program: mailed to those who meet the early registration deadline and is distributed at the meeting. Includes abstract titles.
• Online Final Program: available in November. Includes full abstract text. Members and presenters are notified as soon as the Program is online.
• Bulletin of the AAS: mailed to subscribers and distributed at the meeting. Includes full abstract text. Late papers are published in a subsequent issue.
• Program Update: distributed at the meeting. Includes the late paper titles.
• Astrophysics Data System: all abstracts are sent to ADS.