IMPORTANT NOTES 

Awards at Banquet 

The following awards will be presented at the Banquet: 

Education Prize:  Laurence A. Marschall 

Joseph Weber Award:  Stephan Shectman 

George Van Biesbroeck Prize:  Eric Greisen 

Public Policy Activities at 207th AAS meeting 

Meeting in Washington means public policy and the 207th meeting of the AAS is full of a wide range of important public policy activities including: 

Public Policy addresses by NASA Administrator Michael Griffin (Tuesday 11:40am) and NSF Deputy Director for Mathematics and Physical Science, Michael Turner (Wednesday 8:30 am). 

Lunchtime and evening Town Hall Sessions throughout the week for NASA, NSF, ALMA, JWST, EVLA, Con-X and Galex. 

Informational/Q&A Sessions for the Astronomy and Astrophysics Advisory Committee (AAAC) and the NSF Senior Review of the Astronomy and Astrophysics Division. 

Within scheduling constraints, the AAS seeks to schedule as many activities as possible at our meetings that benefit astronomy.  Activities such as the Town Halls or evening Q&A/Informational sessions are scheduled in response to proposals that can be submitted through the AAS meetings web pages, accessible from the AAS homepage.  The Committee on Meetings reviews applications received and approves them for scheduling. 

Meeting attendees are encouraged to attend as many of these events as possible.  Decisions made by our government impact astronomy both positively and negatively.  By participating in the process, both at our meetings and during the rest of the year, members can mitigate the negative impacts and magnify the positive ones.  Take part in the activities at the AAS meeting to enhance your active interaction with the astronomy policy process. 

Cyber Café 

The Cyber Café, will run Monday-Thursday, opening at the beginning of the morning coffee break and closing with the evening poster sessions. In addition to computers, there will be about ten open lines for your laptops. There will be an open area with wireless connectivity. Please be advised that users need to bring their own wireless cards and review the connection process with their system administrators. In order to provide continuous network connectivity to all of our attendees and exhibitors, we will ask you to adhere to the following rules. 

• All attached devices will be required to be running the most up-to-date Virus Protection Software, Virus Definitions, IP Filtering, Anti-Ad and Anti-Spyware Software. 

• We recommend turning off automatic updates to your operating system, this will prevent bottlenecks in the network during the morning hours. 

• No device should be running as a server for offsite clients. 

• Absolutely no routers can be attached to the network without prior authorization from the AAS IT Staff. 

The network will be monitored throughout the meeting and the AAS IT Staff reserves the right to disconnect any device that is causing overall network problems. 

Late Papers 

A Late Paper Schedule will be included in the Program Update distributed at the meeting. Late papers are scheduled as poster presentations on Thursday, 12 January 2006 and published in a subsequent issue of the B.A.A.S. 

Paper Presentation Instructions 

Poster Presentations: Posters should fit within an approximate 4' x 4' square area. Please bring your own thumbtacks. Posters may be set up after 7:30am and must be removed by the end of the evening cocktail hour ~6:30pm. Posters left after these times will be discarded. 

Oral Presentation: Five minutes are allowed for the normal oral presentation and three minutes for open discussion. 

Dissertation Abstracts: Dissertation Abstracts are oral presentations of 15 minutes plus a few minutes for discussion. 

Audiovisual Equipment 

Audiovisual equipment MUST be ordered by 20 December 2005. Note your order in the Special Instructions box on the abstract form or order directly with Kelli Gilmore, gilmore@aas.org. After 20 December 2005, you should request equipment onsite, at least 24-hours before your presentation, but availability is not guaranteed. 

• Overhead Projectors: are automatically provided in every oral session room.
 

• VCRs/Monitors: must be ordered and cost $85. Payment may be made with registration and must be paid for by the start of the meeting.
 

• 35mm Projectors: are free, but must be ordered.
 

• LCD Projectors and Computers: will be provided in every oral session room, free of charge. YOU MAY NOT USE YOUR OWN. You do not need to place an order to use the LCD Projector, but the following requirements must be strictly adhered to:
 

• PRESENTATION: PowerPoint or Adobe Acrobat are the required formats. Your PowerPoint presentation must be compatible with Office XP (2002) for the PC. The computers in the sessions rooms will be Windows XP Pro with Office XP.
 

• MOVIES: Movie files are automatically linked to your presentation, rather than embedded inside it like pictures or drawings. When your presentation has linked files, you must copy the linked files as well as the presentation. QuickTime Movie Files (.mov) do not work as linked movies in the PC version or PowerPoint. Please convert them to MPEG (.mpg, .mpeg) or AVI (.avi) format if you wish to include them in you PowerPoint file. Otherwise, they will work if played separately using QuickTime Player.
 

• IN THE SESSION: You will control your presentation on the computer provided in the session room. There will be a monitor, keyboard and mouse for you to use. Please do not load your presentation on the computer in the session room yourself as it may be deleted remotely.
 

• LABEL: The disk must be labeled with the name of the room, time of presentation, and your session number, including speaker number (i.e. 35.02) Please check the Program for accuracy.
 

• DROP OFF: at least one day in advance of your talk, your presentation on a CD-ROM or USB Flash Disk, PC formatted, to the speaker ready room (North Carolina). You may also send a CD-ROM (PC formatted) to Kelli Gilmore in the AAS Office a week prior to the meeting. Copies received later will NOT be accepted.
 

• SPEAKER READY ROOM:The computers in the speaker ready room (North Carolina) and in each of the oral sessions are EXACTLY alike. If your presentation looks good in the speaker ready room, then it will look good in the session. Someone will be in the Speaker Ready Room all day to help you. Do not hesitate to drop by and ask questions. 

QUESTIONS: Prior to the meeting contact Nick Moore with Visual Aesthetics, 704-644-2763.  Onsite go to the Speaker Ready Room (North Carolina) for assistance.