ABSTRACTS
The abstract deadline has passed. Abstract are no longer being accepted for presentation at the Calgary Meeting.
Rules and Regulations
The AAS Council specifies the following regulations for submission and presentation of papers at an AAS meeting:
Members
• Any member of the AAS may submit a paper. You can verify your status in the Public Directory or Members-Only Directory, members.aas.org.
• Former members must reinstate their membership.
• The presenter must be listed as the first author on the paper.
• The presenting/first author must register for the meeting.
Nonmembers
• Nonmembers may present one paper at one AAS meeting if
• the abstract is countersigned by a Full Member; and
• they register for the meetings at the nonmember rate.
• If an Undergraduate Guest gives a paper, he/she does so as a nonmember and is subject to the usual rules governing presentation of papers by nonmembers.
• Society of Physics Student Affiliates are considered nonmembers for abstract submission but may register at the Junior rate.
• Subsequent papers will be accepted only if the nonmember successfully applies for membership in the Society.
One Paper Per Meeting
• You may only present one paper (whether oral or poster) at a meeting, with the exceptions listed below. You may co-author several papers but may be the first author and presenter for only one paper.
• Exceptions, if you are presenting any of the following: Prize Lectures, Invited Talks, Division Invited Talks, Special Session Invited Talks, Topical Session Invited Talks, Contributed education papers, Contributed historical papers, and papers for working group meetings you may still be the first author and presenter for an additional contributed scientific research paper.
Submission Process - Invited Speakers
Invited Speakers receive separate abstract submission instructions. Contact abs-help@aas.org for assistance. Invited Speakers include:
• AAS Invited Speakers who were invited by the Society Vice-Presidents
• Prize Lecturers invited by Society or Division Officers
• Division Invited Speakers invited by Division Officers
• Special Session Speakers invited by the Session Organizer
• Topical Session Speakers invited by the Session Organizer
Submission Process - Contributed Presentations
It is assumed that the presenting author is submitting the abstract. If this is not the case, you will need to obtain the presenting author's membership status and if a member, their login information.
The abstract form is no longer available. The deadline has passed.
Membership Status
The submission process begins with membership verification.
• Active Members and recently expired Members will be asked to login to the Members Only website.
• To obtain your login/password use the "My Login Information" feature. This feature sends instructions to the email address associated with the member record. Active Members may verify the email address of record by accessing the Public Directory on www.aas.org. To update an email address contact address@aas.org or 202-328-2010, ext. 101.
• Nonmembers must prove eligibility and provide the name of the Full AAS Member that has agreed to sponsor their presentation. The Sponsor's only obligation is to vouch for the merit of the research that will be presented. The Sponsor will be notified.
Abstract Form Steps
The form contains instructions on the various steps required to complete a submission. Once you have completed the Title Step you are assigned a control number and may exit and re-enter the system. Re-entry may be cumbersome for non-members as they may have to repeat the validation screens. The abstract must be complete by the deadline.
Corrections
Prior to the abstract deadline, authors may make their own corrections by re-entering the form, members.aas.org/abstracts. Re-entry may be cumbersome for non-members. After the deadline, send corrections to the Help Desk. Corrections are no longer made once the abstracts have been exported to the Press Office, to the BAAS and to the ADS.
Because eligibility is established on the Presenting Author, his/her name may not be edited on the abstract form. Contact the Help Desk to have spelling errors corrected. To switch presenting authors you must submit a new abstract.
Help Desk: support@abstractsonline.com, 217-398-1792
Categories are used as a guide for the Program Committee to build coherent sessions. The final session assignments and session titles are at the discretion of the Program Committee. If you request to be adjacent to a colleague's paper, make sure that the same category number appears on both abstracts.
Scientific Research Papers
1. The Sun
2. The Solar System
3. Substellar companions, Brown Dwarfs & Extrasolar Planet
4. Stellar Evolution, Stellar Populations
5. Stellar Atmospheres, Evolved Stars and Winds
6. Circumstellar Disks
7. Binary Stars, Variable Stars
8. White Dwarfs, Neutron Stars, & Pulsars
9. Black Holes
10. Cataclysmic Variables, Novae, Supernovae, Wolf-Rayet Phenomena
11. Planetary Nebulae, Supernova Remnants
12. The Interstellar Medium - Galactic & Extra-galactic, Molecular Clouds, HII Regions
13. Star Formation, Very Young Stars, T-Tauri Stars, H-H Objects
14. Associations, Star Clusters - Galactic & Extra-galactic
15. The Milky Way, The Galactic Center
16. Elliptical Galaxies, Spiral Galaxies
17. Dwarf, Irregular, Starburst Galaxies
18. AGNs, QSOs, Active Galaxies
19. Evolution of Galaxies, Galaxy Surveys
20. Clusters of Galaxies, Large Scale Structure
21. Intergalactic Medium, QSO Absorption Line Systems
22. Cosmology, Early Universe, Cosmic Distance Scale
23. Source Surveys, Catalogs, Database Techniques
24. Relativistic Astrophysics, Gravitational Lenses & Waves, Dark Matter & Energy
25. Gamma Ray Bursts
26. Instrumentation: Space Missions
27. Instrumentation: Ground Based or Airborne
28. Computation, Data Handling, Image Analysis
29. Astrobiology, Laboratory Astrophysics
30. Other
Historical Papers
1. History - AAS
2. History - Modern
3. History - Ancient
4. History - Other
Education Papers
1. Education - Assessment
2. Education - Curricula
3. Education - Education Research
4. Education - Images
5. Education - Pedagogy
6. Education - Public Outreach
7. Education - Professional Development
8. Education - Projects
9. Education - Laboratory Experiments
10. Education - Student Resources
11. Education - Simulations
12. Education - Teacher Resources
Presentation of Papers
Audiovisual Equipment
Audiovisual equipment MUST be ordered via email at least 24 hours prior to your presentation or personally handed to the American Audio Video technician in the speaker ready room.
• VCRs/Monitors: must be ordered and cost $85. Payment may be made with registration and must be paid for by the start of the meeting.
• 35mm and Overhead Projectors: are free but must be ordered 24 hours in advance from the speaker ready room technician.
• LCD Projectors and Laptops: will be provided in every oral session room, free of charge. YOU MAY NOT USE YOUR OWN. You do not need to place an order to use the LCD Projector, but the following requirements must be strictly adhered to:
• PRESENTATION: PowerPoint or Adobe Acrobat are the required formats. Your PowerPoint presentation must be compatible with Office XP (2003) for the PC. The computers in the sessions rooms will be Windows XP Professional with Office XP.
• MOVIES: Make movie files linked to your presentation rather than embedded inside it like a picture of drawing. When your presentation has linked files, you MUST copy the linked files as well as the presentation. QuickTime Movie Files (.mov) or uncompressed Tiff files do not work as linked movies in the PC version of PowerPoint. Please convert these files into MPEG (.mpg, .mpeg) or AVI (.avi) format if you wish to include them in you PowerPoint file.
• LABEL: The file must be labeled with the session number, including the speaker number, and your last name (i.e. 35.03_smith) Please check the file name before dropping off your file.
• DROP OFF: At least one day in advance of your session, bring your presentation on a CD-ROM or USB Flash Disk, PC formatted, to the speaker ready room.
• SPEAKER READY ROOM: The computers in the speaker ready room and in each of the breakout sessions are EXACTLY alike. If your presentation looks good in the speaker ready room, then it will look good in the session. Someone will be in the Speaker Ready Room all day to assist you. Do not hesitate to drop by and ask questions.
• IN THE SESSION: You will control your presentation on the computer provided in the session room. There will be a laptop for you to use. Please do not load your presentation on the computer in the session room yourself as it may be deleted remotely.
Questions: Prior to the meeting contact Rick Mathews with American Audio Video, speakerready@aas.org
Poster Presentations
Posters allow far more time and flexibility. Poster is the default presentation type. Posters are ideal for using charts, graphs or detailed visual aids. The poster area serves as the meeting's social center, including coffee breaks and cocktail hours.
• Your presentation should fit within an approximate 44" x 44" square area. Poster boards are slightly different at each meeting and may be as large as four feet square. Please bring your own thumbtacks.
• We will arrange poster sessions by topic.
• Poster sessions for the Calgry Meeting will be scheduled for two full days. Approximately two hours each day will be set aside for the poster presentations when no other sessions are scheduled. The authors need not be present the entire time but should post the hours when they will be present at their poster.
• Posters may be set up after 7:30am and must be removed by the end of the evening cocktail hour. Posters left up after 7:00pm will be discarded.
• Requests for extra space to accommodate models or equipment should be made in the "Special Instructions" box on the abstract form and are subject to approval.
• When planning your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of three to four feet, ~ 20 point font. Keep the poster simple and easy to read. For further recommendations read, How Do You Prepare A Research Poster? on the-aps.org website.
• Consider posting a photo or yourself with your presentation.
Oral Papers
To give an oral presentation, select "oral" as presentation type on the abstract form. To avoid too many oral sessions running simultaneously, the number of oral presentation time slots is limited. We may switch some to posters. All authors whose papers are changed from oral to poster will be notified.
• Five minutes are allowed for the normal oral presentation and three minutes for open discussion.
• When preparing your presentation, we suggest a maximum of three slides or transparencies for a five-minute talk. Slides should be uncluttered and easy to read.
• Practice a few times so the presentation fits comfortably into the five-minute slot.
• Read the AV instructions.
If you would like to present a 15 minute dissertation abstract, select "dissertation" as presentation type on the abstract form. We urge authors to submit dissertation abstracts a week before the deadline.
• Dissertation Abstracts are oral presentations of 15 minutes plus a few minutes for discussion. They should be based upon the author's dissertation material, and will be presented within regular oral sessions of appropriate topics.
• Only students or graduates within one year of receiving the PhD are eligible. The author's advisor must attest to this fact in writing. The author must submit a copy of the thesis advisor’s letter in PDF format through the abstract submission website by the abstract deadline. A PDF copy of an email message is sufficient as long as the advisor’s email address is legible. If the advisor letter is not received, it will automatically be treated as a regular abstract.
• Students or graduates wishing to submit Dissertation Abstracts must be accepted for membership in the AAS by the abstract deadline. (The nomination form can be downloaded from the Membership section of the website or obtained from the AAS Executive Office.)
• These papers are subject to the same rules of preparation and submission as regular oral and poster papers, but they will be specially marked in the Final Program.
• Dissertation papers arriving after the abstract deadline will be treated as regular late papers.
• A person may present a Dissertation Abstract only once.
• No AAS funds are available for travel to the meeting for these presentations.
Student Award Posters
• For eligibility see, www.aas.org/grants/student.html
Invited Presentations
Invited presentations are the highlight of every meeting. To ensure publication of every invited talk, abstracts of all invited presentations are due one week prior to the abstract deadline.
• Guidelines for invited talks are sent to the individual speakers.
• AAS Invited Speakers, those invited by the Society Vice Presidents will receive guidelines from the AAS Office.
• Special, Topical, Division, Committee or Working Group Session Invited Speakers will receive guidelines from the Session Organizer.
• Invited Speakers may present a second contributed paper.
• Read the audiovisual equipment instructions.
Proxy
• Papers by North American residents may not be presented by proxy. If an author is unable to attend, his or her paper will be presented by title only. The abstract will still be printed in the BAAS. Notify abs-help@aas.org if an author cannot attend.
• In the case of severe physical misfortune, a joint paper may be presented by a co-author, even if the co-author is presenting another paper. The original author must notify the Executive Office, making an explicit statement of the cause.
• If a member residing outside of North America discovers at a late date that they cannot attend the meeting, they may arrange to have the paper presented by another member. The Executive Office must be notified ahead of time.
Deadlines, Late Papers, Schedule Changes
We will strictly adhere to the following deadlines.
• The deadline for receipt of abstracts is 9:00pm EST, Thursday 23 March 2006.
• Abstracts received after 9:00pm (ET) will be considered late papers. We can make no exceptions.
• The Council mandates that abstracts received after the deadline will not be published in the Meeting Program but, if accepted, will be assigned to an extra poster session for late papers, scheduled on the last day of the meeting.
• Abstracts of late papers will be accepted by the Executive Office until 19 April 2006.
• No late papers are accepted at the meeting. A Late Paper Schedule will be included in the Program Update distributed at the meeting. Late papers are scheduled as poster presentations on the last day of the Meeting and published in a subsequent issue of the BAAS.
Schedule Changes
If, after the Final Program has been released, you have a problem with the scheduling of your abstract, contact Kelli Gilmore (gilmore@aas.org). Include the Session number where you are currently scheduled and the Session(s) number where you would like to be scheduled. No changes will be made to the Meeting Schedule after 19 April 2006.
Publication of Papers
The meeting and abstract schedule are published in various formats.
• Paper Final Program: mailed to those who meet the early registration deadline and is distributed at the meeting. Includes abstract titles.
• Online Final Program: available in May. Includes full abstract text. Members and presenters are notified as soon as the Program is online.
• Bulletin of the AAS: mailed to subscribers and distributed at the meeting. Includes full abstract text. Late papers are published in a subsequent issue.
• Program Update: distributed at the meeting. Includes the late paper titles.
• Astrophysics Data System: all abstracts are sent to ADS.