IMPORTANT NOTES 

Two-Day Poster Sessions

Poster sessions for the Calgry Meeting will be scheduled for two full days. Approximately two hours each day will be set aside for the poster presentations when no other sessions are scheduled. The authors need not be present the entire time but should post the hours when they will be present at their poster.

Awards at Banquet

The following awards will be presented at the Banquet:

Beatrice M. Tinsley Prize for 2006
Dr. John E. Carlstrom, University of Chicago

AAS Education Prize for 2006
Dr. Sidney Wolff, National Optical Astronomy Observatory

CASCA Meeting 

The Canadian Astronomical Society is also meeting in Calgary, 1-4 June 2006, see http://www.ism.ucalgary.ca/meetings/casca06/. 

Audio-Video Instructions 

LCD projectors and computers will be available for use in all oral session rooms. Presentations are preloaded. You may NOT use your own disk or laptop; this will be strictly enforced. Please read the AV instructions to participate. Send questions to speakerready@aas.org. 

VISA Information 

Foreign meeting attendees need to apply for their visas as early as possible and no later than three months before the meeting. Visa processing information is posted on the National Academy's  International Visitors website: http://national-academies.org/visas. 

U.S. citizens will need a Passport or proof of U.S. citizenship such as a birth certificate, naturalization certificate, and photo ID. Visas are not required for U.S. citizens traveling to Canada. 

For additional details access www.cbsa-asfc.gc.ca, click on "travelers", then "visitors to Canada" and then "information for visitors" or phone 1-800-461-9999.

Cyber Café 

The Cyber Café, will run Monday through Thursday, opening at the beginning of the morning coffee break and closing after the evening poster sessions. In addition to computers, there will be about ten open lines for your laptops. There will be an open area with wireless connectivity. Please be advised that users need to bring their own wireless cards and review the connection process with their system administrators. In order to provide continuous network connectivity to all of our attendees and exhibitors, we will ask you to adhere to the following rules.

• If there is a waiting line for computers, please limit your time to 15 minutes.
• All attached devices will be required to be running the most up-to-date Virus Protection Software and Virus Definitions, IP Filtering, Anti-Ad and Anti-Spyware Software.
• We recommend turning off automatic updates to your operating system, this will prevent bottlenecks in the network during the morning hours.
• No device should be running as a server for offsite clients.
• Absolutely no routers can be attached to the network without prior authorization from the AAS IT Staff.

The network will be monitored throughout the meeting and the AAS IT Staff reserves the right to disconnect any device that is causing overall network problems.

Late Papers

A Late Paper Schedule will be included in the Program Update distributed at the meeting. Late papers are scheduled as poster presentations on Wednesday-Thursday, 7-8 June 2006 and published in a subsequent issue of the B.A.A.S.

Paper Presentation Instructions

Poster Presentations: Your presentation should fit within an approximate 44" x 44" square area. Poster boards are slightly different at each meeting and may be as large as four feet square. Please bring your own thumbtacks. Posters may be set up after 7:30am and must be removed by the end of the evening cocktail hour ~7:00pm. Posters left after these times will be discarded. 

Oral Presentation: Five minutes are allowed for the normal oral presentation and three minutes for open discussion. Timing for Special and Topical Sessions are at the disgretion of the Session Organizer.

Dissertation Abstracts: Dissertation Abstracts are oral presentations of 15 minutes plus a few minutes for discussion.

Mailing Procedure for Meeting Programs 

The Program booklet is mailed to all who register by the early registration deadline 19 April and will be distributed at the meeting. 

Importance of Staying in the Conference Hotel 

In order to book the Convention Center for this meeting, the AAS had to contract for blocks of sleeping rooms in two area hotels. If we do not fill these blocks, financial penalties will be incurred. This ultimately impacts the health of the AAS and consequently registration fees. 

Purchase Orders No Longer Accepted 

Purchase orders are not accepted for payment of AAS meeting registration fees. Please use alternate methods of payment (credit card, check or money order).