Abstracts: Presentation of Papers
Meeting Presentations
Poster Presentations
Posters allow far more time and flexibility. Poster is the default presentation type. Posters are ideal for using charts, graphs or detailed visual aids. The poster area serves as the meeting’s social center, including coffee breaks and cocktail hours.
- Your presentation should fit within an approximate 44" x 44" square area. Poster boards are slightly different at each meeting and may be as large as four feet square. Please bring your own thumbtacks.
- We will arrange poster sessions by topic.
- Approximately two hours each day will be set aside for the poster presentations when no other sessions are scheduled. The authors need not be present the entire time but should post the hours when they will be present at their poster.
- Posters may be set up after 7:30am and must be removed by the end of the evening cocktail hour. Posters left up after 7:00pm will be discarded.
- Requests for extra space to accommodate models or equipment should be made in the “Special Instructions” box on the abstract form and are subject to approval.
- When preparing your poster, remember to use bold graphs, photographs, figures, and tables. Include a title and the names of authors in large type. Text should be large enough to be legible from a distance of three to four feet, ~ 20 point font. Keep the poster simple and easy to read. For further recommendations read, How Do You Prepare A Research Poster? on the-aps.org website.
- Consider posting a photo of yourself with your presentation.
Oral Abstracts
To give an oral presentation, select “oral” as presentation type on the abstract form. To avoid too many oral sessions running simultaneously, the number of oral presentation time slots is limited. Some may change to posters. All authors whose abstracts are changed from oral to poster will be notified.
- Five minutes are allowed for the normal oral presentation and three minutes for open discussion.
- When preparing your presentation, we suggest a maximum of three slides or transparencies for a five-minute talk. Slides should be uncluttered and easy to read.
- Practice a few times so the presentation fits comfortably into the five-minute slot.
- Read the AV instructions.
Dissertation Abstracts
If you would like to present a 15 minute dissertation abstract, select “dissertation” as presentation type on the abstract form. We urge authors to submit dissertation abstracts a week before the deadline.
- Dissertation Abstracts are oral presentations of 15 minutes plus a few minutes for discussion. They should be based upon the author’s dissertation material, and will be presented within regular oral sessions of appropriate topics.
- Only students or graduates within one year of receiving the PhD are eligible. The author’s advisor must attest to this fact in writing. The author must submit a copy of the thesis advisor’s letter in PDF format through the abstract submission website by the abstract deadline. A PDF copy of an email message is sufficient as long as the advisor’s email address is legible. If the advisor letter is not received, it will automatically be treated as a regular abstract.
- Students or graduates wishing to submit Dissertation Abstracts must be accepted for membership in the AAS by the abstract deadline. The nomination form can be downloaded from the Membership section of the website or obtained from the AAS Executive Office.)
- These abstracts are subject to the same rules of preparation and submission as regular oral and poster abstracts, but they will be specially marked in the Final Program.
- Dissertation abstracts arriving after the abstract deadline will be treated as regular late paper
- A person may present a Dissertation Abstract only once.
- No AAS funds are available for travel to the meeting for these presentations.
Student Award Posters
- For eligibility see, members.aas.org/grants/student.cfm
Invited Presentations
Invited presentations are the highlight of every meeting. To ensure publication of every invited talk, abstracts of all invited presentations are due one week prior to the abstract deadline.
- Guidelines for invited talks are sent to the individual speakers.
- AAS Invited Speakers, those invited by the Society Vice Presidents will receive guidelines from the AAS Office.
- Special, Topical, Division, Committee or Working Group Session Invited Speakers will receive guidelines from the Session Organizer.
- Invited Speakers may present a second contributed paper.
- Read the audiovisual equipment instructions.
Proxy
- Abstracts by North American residents may not be presented by proxy. If an author is unable to attend, his or her abstract will be presented by title only. The abstract will still be printed in the BAAS. Notify abs-help@aas.org if an author cannot attend.
- In the case of severe physical misfortune, a joint abstract may be presented by a co-author, even if the co-author is presenting another abstract. The original author must notify the Executive Office, making an explicit statement of the cause.
- If a member residing outside of North America belatedly discovers that they cannot attend the meeting, they may arrange to have the paper presented by another member. The Executive Office must be notified ahead of time.