Speaker Ready and Audio Visual Information
Speaker Ready Room
All presentations for oral sessions will be submitted to the Speaker Ready Room where they will be distributed to the appropriate computer by our technicians.
The computers in the speaker ready room and each of the session rooms are exactly alike. If your presentation looks good in the speaker ready room, it will look good in the session. It is strongly recommended that you test your presentation in the speaker ready room 24hrs before your presentation. Someone will be in the speaker ready room all day to assist you. Please feel free to drop by and ask questions.
Presentation Requirements:
The computers provided will run the following operating systems and software:
| Operating System | Mac OS X 10.4 Tiger | Windows XP Professional |
|---|---|---|
| Presentation Software | PowerPoint 2004 for Mac | PowerPoint 2003 |
| Adobe Acrobat Reader | Adobe Acrobat Reader | |
| Open Office | Open Office | |
| Keynote 4.0 | ||
| File Types | .ppt, .pps, .pdf, .odp, .key | .ppt, .pps, .pdf, .odp |
Movies:
Have movie files linked to your presentation rather than embedded inside the presentation. When a presentation has linked files, you must copy the linked files as well as the presentation. QuickTime Movie Files (.mov) or uncompressed Tiff files do not work as linked movies in the PC version of PowerPoint. Please convert these files into MPEG (.mpg, .mpeg) or AVI (.avi) format if you wish to include them in you PowerPoint file.
File Names:
The presentation file must be labeled with the session number, speaker number, operating system, and speaker's last name (e.g., 35.03PC_smith). Please verify the file name before dropping it off.
Drop Off:
Bring your presentation on a CD-ROM or USB flash disk to the speaker ready room at least one day in advance of your session. Or, you can upload your presentation via the web before the meeting starts at: www.showmaestro.com/upload.
In The Session
You will control your presentation on the computer provided in the session room. There will be a laptop for you to use. Please do not load your presentation on the computer in the session room yourself as it will be deleted remotely.
Audio Visual Instructions
LCD projectors and computers will be available for use in all oral session rooms. Presentations are preloaded. You may not use your own laptop. This will be strictly enforced. Send questions to speakerready@aas.org or call Rick Mathews 703-573-6910.
Audio Visual Equipment
Audio visual equipment must be ordered via email at least 24 hours prior to your presentation.
- LCD Projectors and Laptops: Provided in every oral session room, free of charge. You may not use your own. You do not need to place an order to use the LCD Projector, but the following requirements must be strictly adhered to:
- VCRs/Monitors: Must be ordered and cost $100. Payment may be made with registration and must be paid for by the start of the meeting.
- 35mm and Overhead Projectors: Free but must be ordered 24 hours in advance from the Speaker Ready Room technician.
Questions: Prior to the meeting contact Rick Mathews with American Audio Video (AAV), speakerready@aas.org.